Move-in record
The home's condition room by room on the key day, the keys you received, and the lease's answers and open questions. Seeded from your setup; everything you type stays in this browser.
Essential on a first pass: the condition sheet and the keys sheet, filled on the key day before unpacking. The lease sheet is essential for renters before the keys and can wait for owners, who use it for the association's documents. A reader who skips the condition sheet has nothing dated to compare against at move-out. Lease and move-in record explains each part.
Condition, room by room
One row per item in each room (Lease and move-in record). Fill it on the key day before anything is unpacked. Condition is what you see; notes say where and how big. Write the date you sent the sheet to the landlord in the last column.
Keys and fobs
One row per kind of key (Lease and move-in record). Write how many you received and who else may hold one; ask the landlord the last question in writing if you do not know.
Lease answers and questions
One answer per line, copied or paraphrased from the lease (Lease and move-in record). Where the lease does not answer, write the question you will ask, and whom.
How to use this sheet
- One row per item per room. Walls, floor, each fixture and each appliance get their own row, so a problem has a place and a size.
- Condition is what you see. OK, dirty, worn, damaged, missing or not working. Notes say where and how big ("stain about 8 in across, 2 ft inside the door"). Leave out guesses about cause or cost.
- Photo taken. Check it when a dated photo exists; the photo itself stays on your phone or computer.
- Reported on. The date you sent the sheet or a request to the landlord. Keep the sent copy.
- Lease answers. Copy or paraphrase what the lease says; where it says nothing, write the question and whom you asked.
The example rows are Dani's (fictional): a stained carpet by the door and a kitchen faucet that drips, both photographed on November 1, 2026 and sent to the manager on day 2, and two unit-door keys with the management office holding another. The faucet later became a repair request (see the repair log).
The sheet records condition; it does not decide who pays for anything at move-out. Deposit, inspection and deadline rules come from your lease and your state and city, and this manual shows three states only as examples. What a clause means, or what to do in a dispute, goes to your state's tenant guide, legal aid or a lawyer.